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AI Usage Policy

Effective Date: 27/01/2026
Last Updated: 27/01/2026

This AI Usage Policy explains how artificial intelligence (“AI”) is used within the Smartexus platform and outlines user responsibilities when interacting with AI-powered features.

By using Smartexus, you acknowledge and agree to this policy.

1. Purpose of AI at Smartexus


Smartexus uses AI to assist users, not replace professional judgment.
Our AI features are designed to:

  • Automate repetitive tasks

  • Accelerate document creation and analysis

  • Improve workflow efficiency

  • Provide insights and recommendations

All AI outputs are intended to support decision-making, not make decisions on behalf of users.

2. Scope of AI Features


AI within Smartexus may be used for:

  • Document generation and structuring

  • Data extraction and classification

  • Financial calculations and summaries

  • Workflow suggestions and alerts

  • Training simulations and scenario modeling

  • Reporting and performance insights

AI functionality may vary by subscription plan and usage limits.

3. User Responsibility & Human Oversight


You acknowledge and agree that:

  • AI-generated outputs may be incomplete, inaccurate, or outdated

  • All outputs must be reviewed and validated before use

  • You remain fully responsible for decisions made using AI outputs

  • Smartexus does not verify or guarantee AI-generated results

Human review is mandatory for all critical decisions.

4. No Professional Advice Disclaimer


AI features provided by Smartexus:

  • Do not constitute legal, financial, accounting, or regulatory advice

  • Are not a substitute for licensed professionals

  • Should not be relied upon as final or authoritative conclusions

Users must seek qualified professional advice where required.

5. Data Usage & Privacy in AI Processing


5.1 Data Input


AI features process data provided by users, including documents, text, and structured inputs.

Users must ensure:

  • They have legal rights to submit the data

  • Data does not violate privacy or confidentiality obligations

5.2 Data Protection


Smartexus:

  • Processes AI data in accordance with its Privacy Policy

  • Does not use customer data to train public or shared AI models

  • Maintains logical separation between customer workspaces

6. AI Limitations & Risks


AI systems may:

  • Produce incorrect or misleading information

  • Misinterpret complex or incomplete inputs

  • Reflect biases present in training data

  • Fail to account for jurisdiction-specific regulations

Users accept these limitations as part of using AI-powered features.

7. Prohibited Use of AI Features


You may not use Smartexus AI features to:

  • Generate misleading or fraudulent content

  • Attempt to manipulate financial institutions or regulators

  • Upload malicious, illegal, or unethical data

  • Reverse-engineer AI systems

  • Circumvent usage limits or safeguards

Violations may result in suspension or termination.

8. AI Usage Limits & Fair Use


AI usage may be subject to:

  • Monthly or daily request limits

  • Feature availability by plan

  • Fair use policies to ensure platform stability

Excessive or abusive usage may be restricted.

9. Accuracy, Reliability & Performance


While Smartexus strives to improve AI accuracy:

  • AI outputs are provided “as is”

  • No warranties are made regarding correctness or completeness

  • Performance may vary depending on data quality and context

10. Transparency & Explainability


Where feasible, Smartexus aims to:

  • Provide clarity on how AI outputs are generated

  • Indicate when AI is being used

  • Allow users to trace AI-assisted actions within workflows

11. Updates to AI Systems


AI models and logic may be:

  • Updated or modified over time

  • Improved for accuracy and efficiency

  • Adjusted to comply with regulations

Changes may impact output behavior without prior notice.

12. Compliance with Laws & Regulations


Smartexus designs AI features to align with:

  • Data protection regulations

  • Responsible AI principles

  • Industry best practices

Users remain responsible for compliance within their own jurisdictions.

13. Limitation of Liability


Smartexus is not liable for:

  • Errors or omissions in AI outputs

  • Decisions made based on AI-generated information

  • Regulatory or financial consequences arising from AI usage

Use of AI features is at the user’s own risk.

14. Policy Updates


This AI Usage Policy may be updated periodically. Updates will be posted with a revised effective date. Continued use of the platform constitutes acceptance of the updated policy.

15. Contact Information


For questions regarding AI usage or this policy:

Email: info@smartexus.com
Website: www.smartexus.com

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